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AGENDA

July 8, 2014

4:30 P.M.

Board Meetings are held at the central tables in the library if a quorum exists.

 

CALL TO ORDER

ROLL CALL

APPROVAL OF MINUTES

CORRESPONDENCE & COMMUNICATIONS

              Palestine Chamber of Commerce –Tues., July 8th, at 7:00; Chamber Office; Director’s Meeting to follow

FINANCIAL REPORT

DIRECTOR’S REPORT

               Attached

COMMITTEE REPORTS

              Finance- Eller

              Personnel- Repp

              Policy- Gerrity

              Building- Fritchie

              Equipment- Taylor

 OLD BUSINESS

 

Adams and Gerrity still need to view ‘The Edge Initiative’; the program has been applied to but not completed.

 NEW BUSINESS 

 

Approve Tentative Budget & Appropriation Ordinance

Appoint Committee to Audit Secretary’s Minutes

Review Confidentiality Ordinance

Review Drug and Alcohol Free Library Ordinance

Review Material Selection Ordinance

Review Sexual Harassment Ordinance

Review Disciplinary Action Ordinance

 

Mary Heath Foundation Grant- denied

Palestine Preservation Projects Society- chairs $65.00

 

               

OTHER

 

ADJOURNMENT.

 

       

               

 

 

 Past Minutes

The Palestine Public Library Board of Trustees met on April 8, 2014, at

4:30 p.m. in the library.  The meeting was called to order by the president, Jim Kincaid.  Rhonda Eller, Jim Kincaid, Terrie McDaniel, Sherry Repp, and Bob Taylor answered roll call.  Laurel Adams, library director, was also present.  John Gerrity was absent.  Walt Fritchie came later.

 

APPROVAL OF MINUTES.  Terrie moved that the minutes of the February meeting be approved.  Rhonda seconded the motion.  Motion carried 5-0.

 

CORRESPONDENCE AND COMMUNICATIONS.  Correspondence was from the Palestine Chamber of Commerce about the monthly meeting.

 

FINANCIAL REPORT.  The financial reports for February and March were  presented.  The balance of February 28, 2014, was -983.96.  The balance as of March 31, 2014, was $22,534.84.  Rhonda moved that the bills be paid and that the financial reports be accepted.  Sherry seconded the motion.  Motion carried 6-0.

 

DIRECTOR’S REPORT.  1) Greg Randle, author, will be at the next Adult Reading Club.  2) Scholarships for volunteers through Kohl’s were submitted on behalf of some of the students who helped with Connecting Generations.  3) The

4-H Extension held a workshop in the Library on February 17.  4) The knitting group and the Li’l Ones story hour are still meeting.  5) The library’s interlibrary loaning service, OCLC First Search, is changing to Woirldshare Interlibrary Loan.    Sherry moved to join SHARE.   Rhonda seconded the motion.  Motion carried 6-0.  6) The library staff is starting to plan Mary Laughead’s 100th birthday party which will be May 9.  7) Heartland has a grant to help with the cost of SHARE.  So far, we have paid $600.

 

COMMITTEE REPORTS.

 

Finance.  Walt moved to transfer $15,000 from Working Cash to the General Fund; $6,250 Rail Road Grant to the Building Fund; $4,803.10 to the Building Account closing out the Building Checking Account at Regions; and  $7,806.66 Grant and Donations to the General Fund.  Sherry seconded the motion.  Motion carried 6-0.

 

Building.  Jim is checking on the outside lights.

 

OLD BUSINESS.

 

Meeting.  There was not a meeting in March because of the lack of a quorum.

 

NEW BUSINESS.

 

Personnel.  The library has a new employee, Nita Stone, through Christian Services.  She will work 25 hours a week for three months; then she will work 20 hours a week.

 

 

OTHER. 

 

ADJOURNMENT.

 

Rhonda moved to adjourn the meeting.  Walt seconded the motion.  Motion

carried 6-0.  The meeting was adjourned at 5:08 p.m.

 

___________________

Sherry Repp, Secretary

The Palestine Public Library Board of Trustees met on February 11, 2014, at

4:30 p.m. in the library.  The meeting was called to order by Walter Fritchie in the absence of Jim Kincaid, president, and John Gerrity, vice president.  Rhonda Eller, Walter Fritchie, Terrie McDaniel, Sherry Repp, and Bob Taylor answered roll call.  Laurel Adams, library director, was also present.

 

APPROVAL OF MINUTES.  Rhonda moved that the minutes of the January meeting be approved.  Bob seconded the motion.  Motion carried 5-0.

 

CORRESPONDENCE AND COMMUNICATIONS.  Correspondence was from the Palestine Chamber of Commerce about the monthly meeting and the annual dinner meeting.  An e-mail was received from Barbara Ross congratulating the library on the Heath Grant website.

 

FINANCIAL REPORT.  The financial report was presented.  The balance as of January 31, 2014, was $885.82.  Rhonda moved that the bills be paid and that the financial report be accepted.  Sherry seconded the motion.  Motion carried 5-0.

 

DIRECTOR’S REPORT.  1) The Knitting Club is meeting on Tuesdays. 2) The Adult Reading Club is meeting on the second Thursday of each month. 

3) Connecting Generations has eight students helping this semester.  4) SHARE is going smoothly.  5) Laurel has created an APP for various devices to access the library.  6) The Christopher and Dana Reeve Foundation grant was denied.  7) The library has received $2,962.50 for the Per Capital Grant for books and supplies for 2014. 8) Laurel will be attending an E-rate workshop on February 18.  9) Samantha Gaither from the U of I Extension will be at the library on February 17 to hold a robotics class.

 

COMMITTEE REPORTS.

 

Finance.  Sherry moved to transfer $1,471.69 from the Heath Grant to the General Fund.  Rhonda seconded the motion.  Motion carried 5-0.

 

Personnel.  Sherry moved to hire Lauren Wagoner for the summer of 2014 at $8.25 an hour.  Rhonda seconded the motion.  Motion carried 5-0.

 

 

Building.  Walt repaired the book cart and removed the blinking light.

 

 

 

 

OLD BUSINESS.

 

Family Reading Night.  A Family Reading Night at the Grade School will be held in conjunction with an Open House at the library.  A date for the event is still needed.

 

NEW BUSINESS.

 

None.

 

OTHER.

 

Line of Credit.  Rhonda moved to close the line of credit until we need it at First Robinson Savings and Loan.  Bob seconded the motion.  Motion carried 5-0.

 

ADJOURNMENT.

 

Sherry moved to adjourn the meeting.  Rhonda seconded the motion.  Motion carried 5-0.

 

The meeting was adjourned at 5:25 p.m.

 

_______________________

Sherry Repp, Secretary